Tips for Selecting a Moving Date

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Selecting a moving date can be exciting. It marks the end of one chapter and the start of a new adventure! However, effective planning is crucial to ensure a smooth transition. Our team of relocation planning experts has pulled together our top recommendations and resources to help families effectively plan their moving timeline and prepare for the big day.

Planning Your Moving Timeline

Relocating involves juggling multiple timelines. It’s not just about setting a moving date, but crafting a comprehensive moving schedule that accounts for all the critical components of your move. Here’s how to navigate this:

  1. Identify Crucial Dates: Begin by listing all essential dates that could influence your moving schedule. This includes closing dates for your current and prospective home if you’re buying, lease terms if you’re renting, work start dates if you’re changing jobs, or school schedules if your children will be attending different schools.
  2. Allow Time for Repairs: If either your old or new home needs repairs, allocate sufficient time for these tasks before the moving date. This might involve repainting walls, fixing broken tiles, or other maintenance tasks.
  3. Plan According to Distance: Local moves can usually be completed in a single day, making the timeline easier to plan. However, for long-distance relocations, it’s important to factor in travel time and coordinate with your moving company to understand your delivery schedule and when to expect your belongings.
  4. Consider Seasonality: The summer months, also known as the ‘peak season’ for many moving companies, often have lower availability and may even have blackout dates. If you’re planning a summer move, it’s advisable to plan well in advance.
What can impact your moving timeline? 
Closing dates
Lease terms 
Work start dates
School schedules
Time for repairs

Tips for moving estimates and booking your move

Finding the right mover for you can be a tedious process. We recommend obtaining multiple quotes ahead of selecting a provider. Ensure your estimates are as detailed as possible so that you can compare apples to apples – companies should include any mileage and fuel fees, packing fees, insurance options, and number of crew members made available to you during your relocation.

How far in advance do I need a moving estimate?

Eight to Ten Weeks ahead of your move start identifying your moving needs. Consider things like the volume of items to move, any special handling requirements, and whether you’ll need extra services like packing or storage. Once you know what you need, here’s a simplified look at what to do to find your best-fit moving option:

Research Potential Movers: Look for reputable moving companies that offer the services you need. Pay attention to their track record, customer reviews, and pricing.

Schedule Estimates: Once you’ve shortlisted a few companies, arrange for their estimators to provide quotes for your move. These should consider the amount of your belongings, the distance to be moved, and any additional services you require.

Compare Quotes: After receiving the estimates, compare them to understand what each one includes and excludes. If anything is unclear, don’t hesitate to ask for clarification.

Book Your Mover: Choose your preferred mover and secure their services. It’s important to do this well in advance, especially during busy moving seasons when slots fill up quickly.By following these steps, you’ll have a clear plan for securing moving estimates and booking your mover, making the process smoother and less stressful.

Preparing for Moving Day

Once your moving date and timeline are set, it’s time to get ready for the movers. Here are some steps to ensure you’re fully prepared:

  1. Understand Your Move Duration: The length of your move depends on several factors, including the size of your shipment, packing requirements, and distance. Discuss these details with your relocation coordinator to plan accurately.
  2. Plan Your Packing: The packing timeline varies for everyone. Start by gathering all your packing materials and devise a system for labeling boxes. If packing seems overwhelming, consider an all-inclusive moving package where the movers handle the packing for you.
  3. Prepare Your New Home: If time allows, undertake any messy home projects like major painting, renovations, or flooring changes before moving day.
  4. Plan Your Time Off Work: If you’re planning to take time off work for your move, give yourself a buffer to prepare before the move and settle in afterward. Remember, an adult over 18 must be present to coordinate with crew members at your old home and sign for your shipment at the new one.

If you’re planning for a local move, the timeline is much easier to plan and sometimes you can expect a large portion of your relocation to happen all in one day. 

For those planning long-distance relocations, it’s important to build in some travel time and to talk with your move coordinator to iron out the details of your delivery schedule so you know what to expect and how long it will take for your items to arrive.


Planning and scheduling a move can be an overwhelming process with numerous details to consider. To help you navigate this journey, here’s an expanded guide that includes a list of frequently asked questions about planning and scheduling a move.

Frequently Asked Questions About Planning and Scheduling a Move

  1. How far in advance should I schedule my move?
    Typically, it’s advisable to start planning your move at least eight weeks in advance. This gives you ample time to coordinate with movers, pack your belongings, and handle other moving-related tasks.
  2. What is a moving estimate?
    A moving estimate is a quote provided by a moving company that outlines the expected cost of your move. It can be a binding estimate (a guaranteed price) or a non-binding estimate (the final cost could be higher or lower).
  3. Are movers obligated to move my goods for the estimate they quote?
    For a binding estimate, yes, movers are obligated to honor the quoted price unless there are changes in the scope of work. For a non-binding estimate, the final cost could vary.
  4. When is the best time to move?
    The best time to move depends on your flexibility. Summer is the busiest season for movers, so you might get better rates during off-peak seasons. However, you should consider your personal circumstances, such as work schedules, school terms, and weather conditions.
  5. Can I book my move online?
    Most moving companies offer online booking options. However, it’s advisable to speak directly with the movers to discuss specifics and ensure all your needs are met.
  6. Do moving companies provide storage services?
    Yes, many moving companies provide short-term or long-term storage services. This can be particularly helpful if there’s a gap between your move-out and move-in dates.
  7. Should I hire professional movers or coordinate the move myself?
    This depends on your budget, time, and the complexity of the move. Professional movers can help alleviate stress and ensure a smooth process, but they come at a cost. On the other hand, a self-move can be cheaper but requires more effort and planning.
  8. How much do movers typically cost?
    The cost of movers varies based on factors such as the distance of the move, the size of the shipment, and additional services like packing or storage. Always request detailed estimates from multiple companies to get a sense of the expected costs.
  9. What should I consider when selecting a moving date?
    Consider factors like lease terms, closing dates, work schedules, and school schedules. Also, think about the season, local events, and even day of the week (weekends might be busier).
  10. Should I get moving insurance?
    Yes! While most moving companies offer a baseline coverage, we always recommend exploring additional insurance options especially for items of high value.

Remember, every move is unique, so it’s important to create a plan that fits your specific needs and circumstances.

We can handle the timelines for you.

If talking timelines and coordinating all the moving parts sounds like too much, don’t worry! We can coordinate all those details for you. From the day of your estimate through final delivery, our team is by your side to answer questions, keep you on track, and keep your timeline moving. Our sales team and move coordinators are prepared to assist you every step of the way and will stay in contact with you throughout the process!

First Things First

Once you have finished the move, here are some things you should complete as you get settled in your new home. 

  • Switch your utilities
  • Change addresses
  • Unpack your must-have items
  • Locate the fuse box, propane and/or oil shutoff, and the main water supply shut off
  • Install a home security season
  • Clean the space (especially the kitchen and bathrooms)
  • Arrange large furniture items

As you settle into your new home, try these projects!

Ready to get moving?

We’re here to help! Contact us today to schedule your free in-home estimate today and let’s get moving, together.