Making Sense of Moving Estimates: A Step-by-Step Comparison Guide

Moving can be both an exciting adventure and a bit of a headache. One of the best ways to keep your sanity intact during your move is by understanding your moving estimates and learning how to compare them. Believe it or not, according to a recent study, 40% of people get hit with higher charges than they were quoted during their estimate. We’re here to help you navigate through moving quotes so you can avoid unexpected costs.

Understanding Different Types of Moving Estimates

Non-Binding vs. Binding Estimates

When you receive a moving estimate, it’s important to know what type it is:

• Non-Binding Estimates: Think of these as rough guesses based on the mover’s initial evaluation. They give you a ballpark figure, but the final cost may change. Legally, the mover can charge up to 10% more than the estimated amount.
• Binding Estimates: These provide a fixed price for your move, agreed upon before the move starts. This estimate is legally enforceable, meaning the final cost won’t exceed the quoted price unless you request extra services.

Not-to-Exceed Estimates

A not-to-exceed estimate, also known as a “guaranteed not-to-exceed” estimate, offers the best of both worlds. If the final cost is less than the estimate, you pay the lower amount. If it’s more, you only pay the estimated amount. This type of estimate gives you peace of mind and protects you from unexpected expenses.

Key Components of a Moving Estimate

Understanding what goes into a moving estimate can help you compare them more effectively. Here are some key components:

• Transport Charges: The cost of transporting your belongings from your current home to your new one.
• Labor Costs: Charges for the labor involved in packing, loading, and unloading your items.
• Insurance: Basic liability coverage is usually included, but you might want to consider additional coverage for valuable items.
• Additional Services: Packing materials, temporary storage, and specialized services (like moving a piano or art) can add to the cost.

How to Accurately Compare Moving Estimates

Apples-to-Apples Comparison

To make an accurate comparison, ensure you’re looking at similar services and terms. Here are some tips:

• Service Similarity: Make sure each estimate includes the same services. For example, if one estimate includes packing and another doesn’t, you’re not comparing apples to apples.
• Itemized Lists: Look for detailed breakdowns of costs to identify any discrepancies.

Checking Company Credentials

Before choosing a mover, verify their credentials:

• Licensing: Ensure the company is licensed by the Department of Transportation (DOT).
• Insurance: Confirm they offer adequate insurance coverage.
• Reputation: Check online reviews and ask for references to gauge their reliability.

Understanding Insurance and Valuation Coverage

Knowing the extent of your coverage is essential:

• Basic Liability: Typically covers $0.60 per pound per item, which may not be sufficient for especially valuable items.
• Full-Value Protection: Offers more comprehensive coverage but at an additional cost.

Identifying Hidden Fees and Charges

Be aware of potential hidden fees that might not be included in the initial estimate:

• Stair Fees: Extra charges for carrying items up and down stairs.
• Long Carry Fees: Additional costs if movers have to carry items a long distance from your home to the truck.
• Fuel Surcharges: Charges to cover the cost of fuel.

Frequently Asked Moving Estimate Questions

What is the difference between a non-binding and a binding estimate?

A non-binding estimate provides a rough cost that can change, while a binding estimate offers a fixed price that won’t exceed the quoted amount.

How do I know if a moving estimate is fair?

Ensure the estimate is detailed and transparent. Compare multiple estimates and check the company’s reputation.

Can moving companies charge more than the estimate?

With a non-binding estimate, they can charge up to 10% more. With a binding estimate, they cannot exceed the quoted amount unless additional services are requested.

How should I prepare for receiving an in-home estimate?

Make a detailed inventory of your items, ensure everything is accessible, and be clear about any special requirements.

• Declutter: Remove items you don’t plan to move to get a more accurate estimate.
• Inventory: Make a list of items to discuss with the estimator.
• Accessibility: Ensure the estimator can easily access all areas of your home.

What questions should I ask movers during the estimate?

No question is too small during the estimate phase. Here are some questions to get you started:

• What services does the estimate include?
• Are there any additional fees I should be aware of?
• What kind of insurance coverage do you offer?
• Can you provide references or testimonials?

Pro tip: Check our full list of questions you should ask your mover for more.

Moving Estimate Comparison Checklist

To help you keep track of the details, here’s a simple checklist for you to use during your next moving estimate:

1. Type of Estimate: Determine if the estimate is non-binding, binding, or not-to-exceed. This will help you understand how much the final cost could vary.
2. Transport Charges: Check if the cost of transporting your belongings is included and clearly detailed. This cost typically makes up a large portion of the estimate.
3. Labor Costs: Ensure the charges for packing, loading, and unloading are transparent and specified. Labor costs can vary significantly between companies.
4. Insurance: Verify what insurance is included. Basic coverage might not be enough for valuable items, so consider if you need additional protection.
5. Additional Services: Look for any extra services like packing materials or temporary storage. The estimate should clearly list and price these out.
6. Hidden Fees: Be on the lookout for additional fees such as stair fees, long carry fees, or fuel surcharges. These can add up quickly and impact your final cost.
7. Company Credentials: Confirm that the moving company is licensed, insured, and has a good reputation. This ensures you’re dealing with a legitimate and reliable business.
8. Itemized List: A detailed breakdown of costs helps you identify any discrepancies and ensures transparency in what you’re being charged for.
9. References and Reviews: Check the company’s references and online reviews. Hearing from previous customers gives you insight into their reliability and service quality.

If this is your first move, or you would like more tips on making sure your move is in safe hands, check FMCSA’s Top 11 Red Flags to watch out for. There, you’ll find potential warning signs, like:

• The mover or broker doesn’t check your household items in person; they only give an estimate over the phone or online — sight unseen.
• The moving company demands cash or a large deposit before the move.

Make Your Next Move Easy and Affordable!

Don’t let unexpected costs catch you off guard during your move. By following our guide, you can ensure that you’re getting a fair and accurate moving estimate. Always remember to check the fine print and ask questions if something doesn’t add up. A robust comparison can save you time, money, and headaches.

For a reliable and professional moving experience, trust ADSI Moving Systems to handle your move with care and expertise. Reach out today to get a free quote!